| March 27, 2024

Program Associate

Guest Author

..

  • Full Time
  • Anywhere
  • $90,000-$110,000 USD / Year

Website Skyline Foundation

Organization Overview
Skyline Foundation is a Palo Alto-based family foundation that funds local, national, and global
organizations addressing problems at their roots and shifting systems toward a more equitable
and just future. The foundation works in four program areas: climate solutions, just democracy,
equity in education, and birth justice. Prior to 2023, Skyline was known as Yellow Chair
Foundation. With a small team in place, Skyline is growing to strengthen the foundation’s
relationships with grantees and increase its grantmaking.
In 2023, Skyline gave $83 million to more than 230 organizations. The foundation has a longheld philosophy that emphasizes a high level of trust in the leadership of the organizations it
funds. Skyline seeks to create lasting partnerships with grantees that align with the principles of
trust-based philanthropy and the time horizon needed to create and sustain change on complex
social issues. Most grants provide general operating support over multiple years. The
foundation’s work is guided by its core values of gratitude and hope; justice and opportunity;
curiosity and humility; trust and partnership; and urgency.

Position Overview
The Program Associate is a core member of Skyline Foundation’s team providing support for the
programmatic goals and operational requirements of the foundation. The Program Associate will
work with Senior Program Officers in two of the foundation’s program areas to effectively
implement their grantmaking strategies, grantee communications, and knowledge and grants
management. This includes writing, research, developing presentations, and other activities
related to the implementation of grantmaking strategies.
The Program Associate is an important contact for Skyline’s grantees when it comes to ensuring
the grantmaking cycle and process is understood, effective, and streamlined. Through
partnership with the grantees, awareness of their needs, and strong knowledge of the
foundation’s internal processes, the Program Associate works with internal and external
partners to contribute to Skyline’s goals. This position joins a team of passionate individuals
committed to developing effective grantmaking processes and strong, trust-based relationships,
designed to support the needs and aspirations of the foundation’s grantees. In all facets of work,
the Program Associate ensures that Skyline’s values are upheld.

Principal Responsibilities
Program Implementation and Operations (~60%)

  • Work with Senior Program Officers to collect, review, and analyze information about
    prospective and current grantees
  • Learn and maintain knowledge about program strategies and fields to draft grant
    summaries, inform work with grantees, and support strategy refinement
  • Draft grant proposal summaries and other documents for grant review meetings and
    board meetings
  • Work collaboratively with the program and grants management teams to track grant
    inquiries, grant proposals, existing grants, and grantee reports to ensure accurate and
    timely set-up, review, and submission of files and information within the grantmaking
    system through each step of the grant lifecycle
  • Own data integrity by entering information and keeping data current in the foundation’s
    grants management database to ensure consistency and accuracy
  • Work closely with the grants management team to ensure that grantmaking adheres to
    the Foundation’s grantmaking and contracting policies, procedures, and deadlines
  • Prepare documentation and analysis for the grants management team to conduct
    financial reviews of grantees and prospective grantees
  • Support Senior Program Officers to gather and analyze monitoring and evaluation data
    that will inform program impacts, gaps, and challenges in the program’s strategy
  • Assist Senior Program Officers with program strategies for assigned programs
  • Develop materials and produce reports for internal and external audiences
  • Maintain document filing structure and systems for program information

Grantee Communication (~25%)

  • Coordinate meetings and progress updates with grantees and prospect organizations
  • Serve as grantees and grantseekers’ primary point of contact for proposal submissions,
    reports, and other activities in the grant cycle
  • Lead communication for general foundation inquiries

Organizational Collaboration & Process Improvement (~15%)

  • Collaborate across the foundation to create greater operational cooperation,
    transparency, and accountability, including supporting our ability to gather insightful data
    to guide our work
  • Participate in meetings with staff on grantmaking, planning, and strategy across the
    foundation
  • Provide ongoing feedback and ideas and contribute to foundation-wide processes and
    improvements to grantmaking operations
  • Attend trainings and possible conferences as assigned
  • Perform administrative and communications work as assigned, e.g., meeting notes,
    website updates, producing first draft content for blog posts
  • Contribute to and lead special projects as assigned

Qualifications
Experience

  • Three to five years professional experience in the nonprofit and/or philanthropic sector
  • Proven ability to prioritize and work with a variety of internal and external stakeholders
    and deadlines
  • Proven experience with Microsoft Office and Google Suite
  • Two years experience with database management, including creating and updating
    reports
  • Lived and/or professional experience related to one of the Foundation’s program areas
    preferred

Knowledge, Skills, and Abilities

  • Effective written and oral communication in English
  • Strong presentation development skills, including the ability to synthesize information,
    organize report material, and clearly translate content and data into accessible language
    and visual formats
  • Consistent attention to detail and the ability to complete work with a high degree of
    accuracy and dependability
  • Ability to juggle multiple projects and work independently, as well as with others, in a
    collaborative, often fast-paced, cross departmental team environment
  • Ability or capacity to learn to read and effectively analyze nonprofit data
  • Ability to establish and maintain positive and productive working relationships within and
    outside of the Foundation
  • Adept at working with people from diverse backgrounds, including staff of grantee
    organizations, client boards of directors, high net worth donors, and those with divergent
    political and world views
  • Empathy and respect for those who do the hard work of developing and raising money
    for programs and organizations
  • Demonstrated understanding of and commitment to social justice and equity
  • Demonstrated commitment to Skyline Foundation values of gratitude and hope; justice
    and opportunity; curiosity and humility; trust and partnership; and urgency
  • Personal qualities of curiosity, integrity, credibility, and discretion about confidential
    matters
  • Willingness to provide support where needed as part of a small team

Physical Demands/Work Environment
The physical demands described are representative of those that must be met by an
employee to successfully perform the essential functions of this position. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The position is based in Palo Alto, California. Staff are working in a hybrid environment and
the Program Associate is expected to work from the foundation office up to 2 days per week.

 

To apply for this job please visit skylinefoundation.org.