| May 22, 2024

Event Planning Associate

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  • Full Time
  • New York City
  • $57,700 - $72,200 USD / Year

Website Local Initiatives Support Corporation

What We Do

With residents and partners, LISC forges resilient and inclusive communities of opportunity across America – great places to live, work, visit, do business and raise families.

 

Strategies We Pursue

  • Equip talent in underinvested communities with the skills and credentials to compete successfully for quality income and wealth opportunities.
  • Invest in businesses, housing and other community infrastructure to catalyze economic, health, safety and educational mobility for individuals and communities.
  • Strengthen existing alliances while building new collaborations to increase our impact on the progress of people and places.
  • Develop leadership and the capacity of partners to advance our work together.
  • Drive local, regional, and national policy and system changes that foster broadly shared prosperity and well-being.

Since 1979, LISC and its affiliates have invested approximately $29.7 billion in businesses, affordable housing, health, educational mobility, community and recreational facilities, public safety, employment, and other projects that help to revitalize and stabilize underinvested communities. Headquartered in New York City, LISC’s reach spans the country from East coast to West coast in 38 markets with offices extending from Buffalo to San Francisco and in 2,400 rural counties across 49 states and Puerto Rico. Visit us at www.lisc.org

 

Position Description 

The Event Planning Associate will report to the Senior Director of Administrative Services, who reports to LISC’s CFO. The Event Planning Associate will be responsible for the logistical planning and management (venue selection, audio visual arrangement, and food and beverage, in conjunction with activities, transportation and other operational organization) of all major LISC events such as leadership conferences, national staff meetings, annual program convenings, regional staff meetings, and retreats with LISC senior management.

 

 

Responsibilities

  • Collaborates with business units to effectively negotiate terms and conditions with event venues to meet service expectations and ensure appropriate expense management.
  • Strong knowledge of events contracts.
  • Coordinates and tracks all event related contracts for each event and provides recommendations to business units with regard to event management decisions.
  • Creates and maintains financial event reporting documents for tracking of company’s overall event expenditures.
  • Creating and managing event timelines and checklists to ensure all tasks are completed.
  • Develops relationship with hotel venues nationally.
  • Collaborates with the team to improve efficiencies of current systems and processes.
  • Planning event logistics, including venue selection, scheduling, guest lists, seating arrangements, and transportation.
  • Creating and managing event timelines and checklists to ensure all tasks are completed.
  • Managing volunteers to assist with event duties.
  • Assigning specific roles – Ensuring that all event logistics are handled, from setup to breakdown.
  • Coordinating with staff and volunteers for event execution.
  • Managing any issues that arise during the event promptly and effectively.
  • Conducting debriefing sessions with national staff and volunteers to discuss what worked well and what could be improved.
  • Gathering feedback from attendees, sponsors, and stakeholders.
  • Knowledgeable about fair market value of events and meeting planning.
  • Fostering and maintaining relationships with hotel vendors and other event planning professionals
  • Preparing post-event reports for internal use.
  • Perform other duties as assigned.

 

Qualifications

  • Working toward a Bachelor’s degree and/or Certified Meeting Professional (CMP) with a minimum of 3 years of national meeting management.
  • Full-time availability preferred, part-time availability will be considered
  • Ability to collaborate with coworkers and key stakeholders across all sectors.
  • Experienced in budget planning for large/small events.
  • Experience collaborating with vendors within the hospitality industry (hotel, entertainment, F&B)
  • Excellent communication and organizational skills.
  • High standards of integrity, judgment, and discretion.
  • Ability to take initiative and work independently.
  • Capacity to simultaneously work on multiple tasks and projects, set priorities for a challenging workload, meet deadlines, and act in a positive, solution-oriented manner.
  • Excellent technical skills including competency in full Microsoft Office suite, and ability to quickly learn new applications.
  • A strong team player with great organization, initiative, attention to detail and timely follow-through as well as high standards for accuracy and efficiency.

The ideal candidate is a flexible and enthusiastic self-starter, capable of working with minimal oversight. A passion for catalyzing opportunities in the communities where LISC works is absolutely essential. 5%-10% travel.

 

Compensation

LISC offers a competitive salary ($57,700 – $72,200; salary commensurate with relevant work experience and location) and excellent fringe benefits.

Actual salaries may be based on several factors including, but not limited to, a candidate’s skill set, experience, education, work location and other qualifications.

LISC is an equal opportunity employer. LISC does not discriminate in employment on account of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military status or veteran status, unfavorable discharge from military service, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws and ordinances.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business.

LISC IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY, EQUITY, INCLUSION AND JUSTICE

 

 

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